Setting up Microsoft 365 products with Synergy Wholesale's WHMCS Module

Category: Microsoft 365

Synergy Wholesale now offers a WHMCS module for Microsoft 365 services. With this module, you can enable your clients to purchase and renew Microsoft 365 services through your WHMCS installation. The module supports:

Increasing Seats
Cancelling Subscriptions

Follow the steps below to set up the module:

Step 1: Download and Upload Module

Download the latest release of our module from Synergy Wholesale’s GitHub repository.
Locate the synergywholesale_microsoft365 via modules/servers/ folder and zip it.
Upload the zipped folder to your WHMCS directory: yourWHMCSfolder/module/servers.
Extract the uploaded folder within this directory.

Step 3: WHMCS Group Configuration

Log in to WHMCS and go to System Settings >> Products/Services.
Create a new Product Group if your existing ones don’t apply (e.g., Business Email, Microsoft 365, or Subscriptions).

Step 4: Create a New Product

Whilst logged into WHMCS, navigate to System Settings >> Products/Services
Click Create a New Product.

Provide the following information:

Field	Notes
Product Type	We recommend you select ‘Other’.
Product Group	Select the relevant group (e.g., Business Email).
Product Name	Enter a descriptive name (e.g., ‘Microsoft Exchange & Microsoft 365 Business’).
URL	It should auto-populate; adjust as needed.
Module	Select ‘Synergy Wholesale Microsoft 365’.
Create as Hidden	Personal preference.

Step 5: Product Details

By clicking continue from the step mentioned above, you will be directed to the admin section for this new product, where you can further configure the product. This page will have several tabs that you will need to set up. We have highlighted specific fields on each tab below that you should note.

5.1. Details – Click here to view an example

Field	Notes
Require Domain	Recommended – Whilst this won’t set the domain name for the Microsoft 365 tenant, it will save what is entered as the domain name when ordering in your Synergy Wholesale account, which can assist you in keeping track of tenants within your account with us.
Stock Control	Leave unselected.

5.2. Pricing – Click here to view an example

Field	Notes
Payment Type	Select ‘Recurring’.
Currency/Billing cycles	Synergy Wholesale currently only offers monthly billing. As such, we suggest you do the same. We suggest you keep the price as 0.00 as the pricing is later set up under the ‘Configurable Options’.
Allow Multiple Quantities	Select ‘No’.
Recurring Cycles Limit	Leave as ‘0’.
Auto Terminate/Fixed Term	Leave as ‘0’.
Termination Email	Optional.
Pro-rata Billing	We recommend you enable this. By doing so, you can set your orders to be due on the 1st of every month, which aligns with how Synergy Wholesale bills you for Microsoft 365 subscriptions.
Prorata Date (Only required if you choose to enable Pro-rata Billing)	Set to ‘1’. This will be in line with how Synergy Wholesale bills you.
Charge Next Month	Leave as ‘0’. This will be in line with how Synergy Wholesale bills you.

5.3. Module Settings – Click here to view an example

Field	Notes
Module Name	Select ‘Synergy Wholesale Microsoft 365’.
Server Group	Leave as ‘None’.
SWS Reseller ID	Retrieve from within the Synergy Wholesale Management System >> Account Functions >> API Information.
SWS API Key	Retrieve from within the Synergy Wholesale Management System >> Account Functions >> API Information.
Create Configuration Options?	Select this option. Selecting this field will automatically add the required configurable options to this product if you haven’t already set them up.
Create Custom Fields?	Select this option. Selecting this field will automatically add the required custom fields to this product if you haven’t already set them up.
Product Setup	Select one of the following options for provisioning: Automatically setup the product as soon as an order is placed Automatically setup the product as soon as the first payment is received (Recommended) Automatically setup the product when you manually accept a pending order Do not automatically setup this product

5.4. Custom Fields – Click to view an example

Assuming you have followed our steps from the ‘Module Settings’ tab, the custom fields should already be set up for you.

If you wish to allow the customer to specify their Microsoft default 365 domain (example-prefix. onmicrosoft.com), you can enable this by showing the ‘Domain Prefix’ custom field on your ordering form. By default, this won’t be displayed on the ordering form, and we will randomise the domain prefix upon creation.

5.5. Configurable Options – Click to view an example

Assuming you have followed our steps from the ‘Module Settings’ tab, the configurable options for Microsoft 365 should already be selected.

5.6. Upgrades

Field	Notes
Packages Upgrades	Do not select any products.
Configurable Options	Select ‘Check to allow Upgrading/Downgrading of configurable options’.
Upgrade Email	Optional.

5.7. Remaining Tabs

The remaining tabs are not required for the setup of this product. You may find that you have your own use cases that deem the remaining tabs as needed.

6. Pricing your Configurable Options

Via step 5.3 of this guide, the module has added the required configurable options. However, we have not set any pricing on these options to allow you to set your desired pricing.

Whilst logged into WHMCS, navigate to System Settings >> Configurable Options
Select ‘Edit’ on Configurable Option’ Synergy Wholesale Microsoft 365 Business’, You will now see each SKU that Synergy Wholesale currently provides you.
Select Edit on each SKU and set your pricing for each billing cycle you wish to provide. Click to view an example.

You have completed the setup and configuration process required to sell Microsoft 365 subscriptions within your WHMCS install via Synergy Wholesale.